Certification of Documents
A key to Document Credibility and
Legitimacy



Why Chamber' s Certification

Many countries, Middle East in particular, require that trade documents must be certified by a competent Chamber of Commerce to ensure their custodian’s legitimacy before they can be accepted as valid.

The Chamber is an internationally recognized organization that has been providing certification of documents (COD) services for decades. Our certification enhances document credibility and mutual trust.

Trusted Worldwide
The Chamber’s certification service is trusted by Customs Administrations, Consulates, Banks and Traders around the world.

Speedy Clearance
Each certificate issued includes a unique Quick Response (QR) code, which enables recipients to verify the authenticity of documents instantly via their smartphones. It significantly shortens the time spent for customs clearance when certificates need to be authenticated.

Types of Certification
According to the natural and application requirements, application for Certification of Documents is split into 4 types.


Certification of Document (A) It consists of 9 specified shipping documents, including Certificates of Origin (Overseas), Import / Export Declaration, Conformity, Non-manipulation, Annex to Mexico, Packing List, Air Way Bill, Bill of Lading and Certificate of vessel
Certification of Document (B) It covers assorted trade documents like Business Reg. Certificate, Certificate of Incorporation, Annual Return, Price List, Health Certificate, Exporter Registry Form, Exporter Declaration, Certificate issued by applicant, Free Sale Certificate, Business letter and etc.
Certification of Invoice (C) It also called Certified invoice which is mainly used for customs clearance and fulfillment of L/C and consulate requirements.
Certification of True Copy (D) A certified copy is a true copy of the original. It avoids the owner of important documents (especially identity documents) giving up possession of those documents which might mean a risk of loss or damage.

Terms and Condition
Certification of Documents
HKGCC's Commercial Document Service allows users to prepare and check their Commercial applications over the Internet. The Service also provides companies with pre-lodgement checking to reduce travelling time spent on making corrections. Users can also access their past application records, Payment statement and the latest news on certification via this site

Counter Lodging
After online submission, users have to bring the following for counter lodgement:
1. Print and fill in 'Application and Declaration Form'
2. Submit a photocopy of business registration certificate
3. Document to be certified in two copies (one copy will be kept in Chamber)
4. Supporting documents (if required):

Collection
Document may be issued or deferred for amendment upon further examination on submitted documents. Provided there is no complication on the submitted documents, certified commercial document will be issued at the counter in 4 hours.

Notes
- Please provide a photo copy of the business registration for verification.
- The Chamber has the rights to verify the submitted documents and request any supporting documents from applicant as required.
- The Chamber neither assumes not accepts liability for any loss or damage resulting from the commercial certification.
- The Chamber may, without assigning any reason, refuse to accept any application.
I agreed the terms and condition
 
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